The following data protection declaration applies to the use of our online offer, the website:  www.schiffssicherheit.de (hereinafter "Website").

We attach great importance to data protection. The collection and processing of your personal data is carried out in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (DSGVO).

1 Responsible person

The person responsible for the collection, processing and use of your personal data within the meaning of Art. 4 No. 7 DSGVO is

the Institute for Safety Engineering / Ship Safety e.V. (ISV e.V.), Friedrich-Barnewitz-Str. 4 c, 18119 Rostock-Warnemünde, Tel. +49 (0) 381 77876 140, institut@schiffssicherheit.de.

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions, either in whole or for individual measures, you can address your objection to the person responsible.

You can save and print this privacy policy at any time.

2 General purposes of the processing

We use personal data for the purpose of operating the website, for responding to enquiries via our contact form and for the implementation and fulfilment of legal relationships.

3 What data we use and why

3.1 Hosting

The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use for the purpose of operating the website.

In doing so, we, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta data and communication data of customers, interested parties and visitors to this website on the basis of our legitimate interests in an efficient and secure provision of our website pursuant to Art. 6 Para. 1 p. 1 f) DSGVO in conjunction with Art. Art. 28 GDPR.

3.2 Access data

We collect information about you when you use this website. We automatically collect information about your usage behaviour and your interaction with us and register data about your computer or mobile device. We collect, store and use data about every access to our website (so-called server log files). The access data includes:

• Name and URL of the retrieved file
• Date and time of the retrieval
• data volume transferred
• Message about successful retrieval (HTTP response code)
• Browser type and version
• Operating system
• Referer URL (i.e. the previously visited page)
• Websites that are accessed by the user's system via our website
• Internet service provider of the user
• IP address and the requesting provider

We use this log data without assigning it to you personally or otherwise profiling it for statistical evaluations for the purpose of operating, securing and optimising our website, but also to anonymously record the number of visitors to our website (traffic) and the extent and type of use of our website and services, as well as for billing purposes to measure the number of clicks received from cooperation partners. This information allows us to provide personalised and location-based content and to analyse traffic, troubleshoot and improve our services.

This is also our legitimate interest according to Art. 6 para. 1 p. 1 f) DSGVO.

We reserve the right to check the log data retrospectively if there is a justified suspicion of unlawful use based on concrete indications. We store IP addresses in the log files for a limited period of time if this is necessary for security purposes or for the provision of services or the billing of a service, e.g. if you use one of our offers. After the order process has been cancelled or after payment has been received, we delete the IP address if it is no longer required for security purposes. We also store IP addresses if we have a concrete suspicion of a criminal offence in connection with the use of our website. We also store the date of your last visit as part of your account (e.g. when registering, logging in, clicking links etc.).

3.3 Cookies

We use so-called session cookies to optimise our website. A session cookie is a small text file that is sent by the respective servers when you visit a website and is temporarily stored on your hard drive. This file as such contains a so-called session ID, with which various requests from your browser can be assigned to the common session. This enables your computer to be recognised when you return to our website. These cookies are deleted after you close your browser. They are used, for example, to enable you to use the shopping cart function across several pages.

To a lesser extent, we also use persistent cookies (also small text files that are stored on your terminal device), which remain on your terminal device and enable us to recognise your browser on your next visit. These cookies are stored on your hard drive and delete themselves after the specified time. They last between 1 month and 10 years. This enables us to present our offer to you in a more user-friendly, effective and secure manner and, for example, to display information on the page that is specifically tailored to your interests.

Our legitimate interest in the use of cookies pursuant to Art. 6 para. 1 p. 1 f) DSGVO is to make our website more user-friendly, effective and secure.

The following data and information are stored in the cookies:

• Log-in information
• Language settings
• entered search terms
• Information about the number of visits to our website and the use of individual functions of our website.

When the cookie is activated, it is assigned an identification number and an assignment of your personal data to this identification number is not made. Your name, IP address or similar data that would enable the cookie to be assigned to you are not inserted into the cookie. On the basis of the cookie technology, we only receive pseudonymised information, for example, about which pages of our shop were visited, which products were viewed, etc.

You can set your browser so that you are informed in advance about the setting of cookies and can decide in individual cases whether you want to exclude the acceptance of cookies for certain cases or generally, or that cookies are completely prevented. This may restrict the functionality of the website.

3.4 Data for the fulfilment of our contractual obligations

We process personal data that we need to fulfil our contractual obligations, such as name, address, e-mail address, gender, billing and payment data. The collection of this data is necessary for the conclusion of the contract.

The deletion of the data takes place after the expiry of legal retention periods.

The legal basis for the processing of this data is Art. 6 para. 1 p. 1 b) DSGVO, because this data is required so that we can fulfil our contractual obligations towards you.

3.5 E-mail contact

If you contact us (e.g. via contact form or e-mail), we process your data to process the enquiry and in the event that follow-up questions arise.

If the data processing is carried out for the implementation of pre-contractual measures, which are carried out upon your request, or, if you are already our business partner, for the implementation of the contract, the legal basis for this data processing is Art. 6 para. 1 p. 1 b) DSGVO.

We only process other personal data if you consent to this (Art. 6 para. 1 p. 1 a) DSGVO) or we have a legitimate interest in processing your data (Art. 6 para. 1 p. 1 f) DSGVO). A legitimate interest is, for example, to respond to your email.

4 Storage duration

Unless specifically stated, we only store personal data for as long as is necessary to fulfil the purposes pursued.

In some cases, the legislator stipulates the retention of personal data, for example in tax or commercial law. In these cases, we only continue to store the data for these legal purposes, but do not process it in any other way and delete it after the legal retention period has expired. 

5 Your rights as a data subject affected by data processing

Under the applicable laws, you have various rights regarding your personal data. If you wish to exercise these rights, please send your request by e-mail or by post, clearly identifying yourself, to the address mentioned in point 1.

Below you will find an overview of your rights.

5.1 Right to confirmation and information

You have the right to receive clear information about the processing of your personal data.

In detail:

You have the right to obtain confirmation from us at any time as to whether personal data relating to you is being processed. If this is the case, you have the right to request information from us free of charge about the personal data stored about you, together with a copy of this data. Furthermore, you have the right to the following information:

1. the purposes of processing;
2. the categories of personal data that are processed;
3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organisations;
4. if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
5. the existence of a right to rectify or erase the personal data concerning you or to have the processing restricted by the controller or to object to such processing;
6. the existence of a right of appeal to a supervisory authority;
7. if the personal data is not collected from you, all available information about the origin of the data;
8. the existence of automated decision-making, including profiling, in accordance with  22 (1) and (4) of the GDPR and - at least in these cases - meaningful information about the logic involved as well as the scope and the intended effects of such processing for you.

If personal data are transferred to a third country or to an international organisation, you have the right to be informed about the appropriate safeguards pursuant to Art. 46 of the GDPR in connection with the transfer.

5.2 Right of rectification

You have the right to demand that we correct and, if necessary, complete personal data relating to you.

In detail:

You have the right to request that we correct any inaccurate personal data relating to you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary declaration.

5.3 Right to erasure ("right to be forgotten")

In a number of cases we are obliged to delete personal data relating to you.

In detail:

Pursuant to Article 17(1) of the GDPR, you have the right to request that we delete personal data relating to you without undue delay and we are obliged to delete personal data without undue delay if one of the following reasons applies:

1. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
2. You revoke your consent on which the processing is based pursuant to Art. 6 Para. 1 1 a) DSGVO or Art. 9 (2)(a) of the GDPR and there is no other legal basis for the processing.
3. They shall, in accordance with Art. 21 (1) DSGVO and there are no overriding legitimate grounds for the processing, or you lodge an objection to the processing in accordance with Art. 21 (2) DSGVO to object to the processing.
4. The personal data have been processed unlawfully.
5. The deletion of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which we are subject.
6. The personal data have been collected in relation to information society services offered pursuant to Art. 8 Paragraph 1 DSGVO.

If we have made the personal data public and we are obliged to erase it pursuant to Article 17(1) of the GDPR, we shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers who process the personal data that you have requested that they erase all links to or copies or replications of that personal data.

5.4 Right to restrict processing

In a number of cases, you are entitled to request that we restrict the processing of your personal data.

In detail:

You have the right to request us to restrict processing if one of the following conditions is met:

1. the accuracy of the personal data is disputed by you for a period of time that enables us to verify the accuracy of the personal data,
2. the processing is unlawful and you refused to erase the personal data and instead requested the restriction of the use of the personal data;
3. we no longer need the personal data for the purposes of processing, but you need the data to assert, exercise or defend legal claims, or
4. you object to the processing in accordance with Art. 21 (1) DSGVO, as long as it has not yet been determined whether the legitimate reasons of our company outweigh yours.

5.5 Right to data portability

You have the right to obtain, transmit or have us transmit personal data relating to you in machine-readable form.

In detail:

You have the right to receive the personal data relating to you that you have provided to us in a structured, commonly used and machine-readable format and you have the right to transfer this data to another controller without hindrance from us, provided that

1. the processing is based on consent pursuant to Art. 6 Para. 1 1 a) DSGVO or Art. 9 Paragraph 2 a) DSGVO or on a contract in accordance with Art. 6 (1) sentence 1 b) of the Data Protection Regulation and
2. the processing is carried out with the aid of automated procedures.

When exercising your right to data portability in accordance with paragraph 1, you have the right to obtain that the personal data be transferred directly from us to another controller, where this is technically feasible.

5.6 Right of objection

You have the right to object to lawful processing of your personal data by us if this is based on your particular situation and our interests in the processing are not overriding.

In detail:

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1) sentence 1 e) or f) DSGVO; this also applies to profiling based on these provisions. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If personal data is processed by us for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is associated with such direct marketing.

You have the right, on grounds relating to your particular situation, to object to the processing of personal data concerning you which is carried out for scientific or historical research purposes, or for statistical purposes pursuant to Art. 89 (1) DSGVO, unless the processing is necessary for the fulfilment of a task in the public interest.

5.7 Automated decisions including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

Automated decision-making based on the personal data collected does not take place.

5.8 Right to revoke consent under data protection law

You have the right to withdraw consent to the processing of personal data at any time.

5.9 Right to complain to a supervisory authority

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement, if you consider that the processing of personal data concerning you is unlawful.

6 Data security

We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities.

Your personal data is transmitted encrypted with us. We use the SSL (Secure Socket Layer) coding system, but we would like to point out that data transmission on the Internet (e.g. when communicating by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

To secure your data, we maintain technical and organisational security measures in accordance with Art. 32 DSGVO, which we continually adapt to the state of the art.

We also do not guarantee that our offer will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are carefully backed up on a regular basis.

7 Disclosure of data to third parties, no data transfer to non-EU countries

In principle, we only use your personal data within our association.

If and to the extent that we involve third parties in the performance of contracts (such as logistics service providers), they will only receive personal data to the extent that the transfer is necessary for the corresponding service.

In the event that we outsource certain parts of data processing ("commissioned processing"), we contractually oblige commissioned processors to use personal data only in accordance with the requirements of data protection laws and to ensure the protection of the rights of the data subject.

A data transfer to bodies or persons outside the EU outside the case mentioned in this declaration in point 4 does not take place and is not planned.  

8 Contact persons for data protection matters

If you still have questions or concerns about data protection, please contact our IT Officer, Mr Konrad Robé, k.robe@schiffssicherheit.de or to the Executive Board at vorstand@schiffssicherheit.de.